ADMINISTRATOR

Administrator Jobs in Kalulushi at Mukuba Institute Of Health And Applied Sciences Mukuba Institute Of Health And Applied Sciences invites qualified candidates to apply for the position of Administrator. This full-time role, based in Kalulushi, Zambia, offers an exciting opportunity to contribute to the effective administration of a leading health and applied sciences institution.

We are seeking experienced professionals familiar with education-sector administration to join our team. Position Overview Reporting directly to the Managing Director, the Administrator will manage the day-to-day administrative functions of the Institute.

This includes oversight of student and staff records, registry operations, correspondence, procurement, asset management, and supervision of support staff. The role requires ensuring smooth office systems and supporting various institutional functions including admissions, human resources, and finance.

Key Responsibilities for Administrator Jobs in Kalulushi Coordinate daily administrative and office operations while supervising support staff. Maintain accurate, confidential student, staff, and academic records in both physical and electronic formats.

Manage institutional correspondence, filing systems, and issuance of official documents. Support admissions, registration, and intake processes, including managing the online admissions platform.

Prepare agendas, minutes, and follow-up actions for management and departmental meetings. Oversee procurement of office and teaching supplies, maintain asset registers, and control stock levels.

Supervise campus cleanliness, security, hostel administration, and maintenance of Institute property. Assist with human resource administration, including attendance, leave records, contracts, and personnel files.

Support finance functions related to student fee records, receipting, documentation, and account reconciliation. Liaise with regulatory bodies such as the General Nursing Council of Zambia and clinical placement sites.

Prepare periodic administrative reports and undertake additional duties as assigned. Qualifications and Experience Required Full Grade Twelve (12) School Certificate with at least five (5) O-Levels including English Language and Mathematics.

Diploma or Degree in Business Administration, Public Administration, Human Resource Management, Office Management, or a related field from a recognized institution. Minimum of three (3) years’ proven experience in an Administrator or similar role, preferably within a school, college, or training institution.

Proficiency in Microsoft Word, Excel, email, and computerized record-keeping or management information systems. Knowledge of records management, procurement practices, and Zambian labour legislation.

Membership in a relevant professional body, such as the Zambia Institute of Human Resource Management, is advantageous. Zambian citizenship with a valid National Registration Card and the ability to provide traceable referees.

Key Competencies and Attributes Integrity, discretion, and confidentiality in managing sensitive student and staff information. Strong command of written and spoken English, including report and minute writing skills.

Excellent organizational skills with a keen eye for accuracy and the ability to meet deadlines under pressure. Leadership skills to supervise, motivate, and hold support staff accountable, while maintaining professional relationships with students, parents, staff, and regulators.

Ability to work independently, including occasional weekend duties during peak intake and examination periods. Residency Preference Preference will be given to candidates residing in Kalulushi.

Applicants from Chambeshi, Kitwe, Mufulira, Chingola, and Luanshya may also be considered if they can commute daily without relocating. Please note that the Institute does not provide relocation assistance, accommodation, or housing allowances.

Applicants must clearly state their current place of residence in their application letter.

How to Apply Interested candidates who meet the requirements should submit their applications via email to Apply Now, quoting reference MIHAS/HR/VAC/2026/07-01 in the subject line as follows:

• Application for the Position of Administrator – [Full Name].
• All attachments must be submitted in PDF format.

Applications must include:

• A cover letter addressed to The Managing Director, indicating your current residence, notice period, and salary expectations.
• An updated Curriculum Vitae listing three traceable referees with their positions, telephone numbers, and email addresses.
• Certified copies of your Grade 12 Certificate and all academic and professional qualifications.
• A copy of your National Registration Card (NRC).
• If available, a letter of recommendation from a previous school, college, or training institution.

Important Dates and Interview Details Application Deadline:

• Friday, 31st July 2026 at 17:00 hours.
• Late applications will not be accepted.

Shortlisting:

• Candidates will be contacted by email or telephone on Saturday, 1st August 2026.

Interviews:

• Scheduled for Monday, 3rd August 2026 from 08:00 hours at the Institute’s Kalulushi Campus.
• Shortlisted candidates must bring original academic and professional certificates as well as their NRC to the interview.
• Only shortlisted applicants will be contacted.
• Canvassing will result in automatic disqualification.
• Mukuba Institute Of Health And Applied Sciences is an equal opportunity employer and encourages suitably qualified women and persons with disabilities to apply.
• Personal data provided will be used solely for recruitment purposes.

Contact Information:

• The Managing Director Mukuba Institute Of Health And Applied Sciences Plot No.
• 3375, President Avenue, P.O.
• Box 260218, Kalulushi, Zambia Email: Apply Now Telephone: Apply Now