Bookkeeper / Administration Assistant

Month end:

• Reconciling purchase orders with suppliers’ invoices.
• Capturing suppliers’ invoices onto Sage Pastel Accounting.
• Filing supplier invoices in the relevant months.
• Creditors’ reconciliations on Pastel.
• Calculation and presentation of VAT.
• Debtors’ reconciliation on Pastel.
• Getting audit ready/ assisting auditors.

• Capturing purchase orders onto Excel (capturing against the correct contracts).
• Cost control, collects and co-ordinate all contracts on Excel and relate to the engineer’s budget.
• Phoning debtors.
• Assisting other personnel with admin when necessary.
• Update debtors list and file in the relevant files.
• Monthly management accounts.
• Data mining/customer follow-up.
• Completing the full BEE process, up to submission to the verification agency.
• Started in house training on Pastel payroll.
• Manage the tea lady.
• Maintaining leave register – separate program using Excel.
• Liaise with clients on collection of orders.
• Respond to queries on behalf of staff when they not available.
• Setting up training sessions for the company’s heat exchanger course.
• Ensuring engineers are up to date on the ECSA portal.