Key Responsibilities

• Maintain the integrity, accuracy and traceability of controlled documents and configuration data.
• Ensure all customer-facing documentation complies with company standards before release.
• Control the distribution of technical documentation to prevent the use of obsolete or unauthorised documents.
• Provide documentation within agreed timelines to support project milestones, customer reviews and audits.
• Maintain document registers, version control and document traceability.
• Assist with configuration and change control processes, including tracking, reporting and administration.
• Prepare documentation for internal and external audits and configuration reviews.
• Support compliance with quality and configuration management standards, including ISO 9001, AS9100 and related industry requirements.
• Administer Product Data Management (PDM) systems, including Teamcenter, SharePoint, FileCloud or similar platforms.
• Manage document reference linking and review technical and non-technical documentation.
• Act as a central point of contact for document control queries across multiple departments.
• Support Change Control Board (CCB) meetings by preparing documentation and recording outcomes.
• Monitor document control compliance and report any non-conformances.
• Assist with continuous improvement initiatives to enhance document control processes and support digital transformation projects.

• Advanced Certificate or Diploma in Business Administration, Management Assistant or a related technical or administrative qualification.
• 0–2 years' experience in document control, configuration management or a similar administrative role.
• Experience within an engineering, manufacturing, aerospace, automotive, defence or other highly regulated environment will be advantageous.
• Working knowledge of document control principles and configuration management processes.
• Experience using document management or Product Data Management (PDM) systems such as Teamcenter, SharePoint, FileCloud or similar.
• Understanding of quality management systems and document compliance requirements.
• Strong Microsoft Office skills.
• Excellent attention to detail and organisational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy.

• CMII (Configuration Management II) Certification.
• Exposure to ISO 9001, ISO 10007, AS9100 or ECSS standards.

• Exceptional attention to detail
• Strong organisational and planning skills
• Analytical and problem-solving ability
• Process-driven mindset
• Ability to work independently and as part of a cross-functional team
• High level of integrity and confidentiality
• Excellent communication and interpersonal skills