Key Responsibilities
Fleet Operations & Control
- Manage vehicle check-in / check-out processes (strict control, accurate records).
- Ensure vehicles and bikes are deployment-ready daily (clean, safe, compliant, operational).
- Conduct and document regular vehicle inspections and condition reports.
- Monitor and manage vehicle allocations to ensure maximum operational availability.
Maintenance Planning & Coordination- Own the service schedule across all vehicles (24) and motorcycles (6).
- Coordinate maintenance bookings, follow-ups, and quality checks with service providers.
- Plan ahead for tyres, parts, and consumables to prevent downtime.
- Track and escalate recurring faults, and implement preventative maintenance actions.
Administration & Reporting- Maintain accurate records: inspection sheets, service history, tyre logs, repair notes, and compliance documents.
- Produce basic weekly/monthly fleet status reporting (availability, downtime, upcoming services, risk items).
- Keep systems and paperwork audit-ready at all times.
People & Discipline- Set clear standards and enforce rules with drivers/operators.
- Handle difficult conversations professionally (non-negotiables, compliance, accountability).
- Work closely with operations/security teams to support high-pressure deployments.
What This Role Is Not Responsible For (as per current scope)- Insurance administration (claims, liaison, etc.)
- Refuelling management
(Fleet Manager still monitors vehicle condition and escalates issues, but doesn’t own these functions.)
Working Hours & Availability
This is not a strict 8–5 role. Operational demands may require
early starts, late finishes, and occasional longer days, balanced by management as needed. The ideal candidate is flexible, reliable, and comfortable in a fast-paced, performance-based environment.
Minimum Requirements- Proven experience in fleet coordination/ management (preferably in security, logistics, transport, or high-compliance environments).
- Strong working knowledge of vehicle maintenance fundamentals (incl. tyres, wear-and-tear, service intervals).
- Experience managing a mixed fleet (cars + motorcycles is a strong advantage).
- Strong planning and organisational ability (you live by checklists and schedules).
- Confident communicator who can enforce standards and drive accountability.
- Competent admin skills (Excel/Google Sheets and/or fleet tracking systems).
Compliance & Vetting (Essential)Because of the nature of the industry, the successful candidate must be willing to undergo:
- Criminal background checks
- Additional vetting / risk screening as required by clients or contracts
The offer will be around R20k for the 3-month probation period; after you’ve proven your value, shown strong leadership, and become essential to operations, there’s potential for an increase of up to 50%.
