Payroll Administrator

Minimum Requirements:

• Grade 12 (Matric).
• Certification or National Diploma in Payroll Administration.
• Minimum of 6 years’ experience managing end-to-end payroll functions.
• Minimum of 5 years hands-on advanced experience of Sage 300 People payroll systems & Sage ESS.
• Minimum of 5 years’ experience preparing and submitting EMP501 (IRP5) reconciliations, filing and e@syfile systems.
• Sound knowledge of payroll principles and administration.
• Strong knowledge of South African payroll legislation, compensation & benefits, and SARS requirements.
• Payroll reporting, reconciliations and compliance reporting experience.
• Understanding of payroll general ledger (GL) integrations and financial reconciliations.
• Experience with payroll audits and payroll payment processing, including electronic banking uploads.
• Advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP and data validation.
• Proficient in Microsoft Office, MS Excel and MS Word.

• Process all payroll-related transactions, including new hires, transfers, promotions, salary changes, overtime, leave, benefits, deductions, and terminations etc.
• Manage the payroll function using Sage 300 People, ensuring accurate and timely processing of monthly payroll and weekly payments.
• Manage salary schedules.
• Manage learners' salary schedules.
• Administer and maintain Sage 800 People payroll configurations, payroll rules, leave management, cost allocations, and payroll system controls.
• Print and distribute employee payslips.
• Activate, train and support employees on Sage 300 People ESS functionality and payroll-related processes.
• Prepare and issue confirmation of employment letters.
• Process changes of banking details and perform account verifications.
• Update medical aid rates, allowances, and other payroll-related information on Sage.
• Coordinate and administer the employee onboarding process, including preparing new joiner documentation, system setup and payroll activation.
• Manage all HR employee documentation, ensuring employee files and records are complete, accurate and up to date.
• Facilitate medical aid and provident fund onboarding sessions for new employees and process all related enrolments, amendments, withdrawals and terminations.
• Administer employee benefit changes, including medical aid, provident fund, and other payroll-related benefits, ensuring accurate payroll processing and record maintenance.
• Process employee terminations, including final pay calculations, benefit withdrawals, exit documentation, and statutory requirements.
• Prepare and issue UIF and employment-related documentation, including UI19 forms, UI2.7 and termination documents.
• Create, process, and manage employee tickets and workflow requests relating to onboarding, transfers, promotions, terminations and employee status changes.