Position overview:
You will provide efficient administrative support to the Research Coordination department. The role requires excellent communication, organizational, and multitasking skills to ensure smooth front office operations and effective research administration.
Requirements:
- Grade 12 (Matric)
- Tertiary qualification (Degree) - Essential
- 3+ years’ administration experience preferably within a research environment - Essential
- Fluency in English and Afrikaans (written and spoken) language - Essential
- Excellent verbal and written communication skills.
- Strong interpersonal and customer service orientation.
- High level of professionalism and attention to detail.
- Ability to multitask and work under pressure.
- Strong organizational and coordination skills.
Experience required:- Proficiency in Microsoft Office on intermediate level.
- Sharepoint experience
- Report writing skills
- Project documentation management
- Document control experience
- Digital filing experience
- Experience with Database tools
- Experience utilising AI
Responsibilities:
Research Administration Research Project Administration- Provide administrative support to the Research Coordination team across all research projects.
- Maintain accurate and up-to-date project documentation, including contracts, proposals, reports, and correspondence.
- Assist in the preparation, formatting, and submission of research proposals and reports.
- Support the onboarding and administrative setup of new research projects.
Consortium and Stakeholder Coordination- Provide administrative support for research consortia, including scheduling meetings, preparing agendas, and minute taking.
- Maintain stakeholder contact databases and ensure information is current and accurate.
- Facilitate communication between internal teams and external partners.
- Assist in coordinating workshops, meetings, and events related to research projects.
Data and Information Management- Maintain and update research databases, records, and filing systems.
- Ensure proper version control and secure storage of research documentation.
- Assist with data capturing and reporting where required.
Reporting and Compliance Support- Assist in compiling periodic research reports (internal and external).
- Support audit preparation processes by ensuring documentation is readily available and complete.
- Track submission deadlines for funders and regulatory bodies.
Other duties:
- Visitors Protocol
- Enquiries and Communication Management
- Equipment Administration
- Administrative and Operational Support
- Couriers
- Magazine Database Administration
- Ad Hoc: Ad hoc functions as needed from time to time
Please note only shortlisted candidates will be contacted. If you have not heard from us in 2 weeks, please consider your application unsuccessful.
Follow Wakanda Jobs Zambia on WhatsApp
