Warehouse Inventory Coordinator

JOB TITLE                       :    Warehouse Inventory Coordinator

Department                    :    Operations – Planning & Inventory

Reporting to                   :    Warehouse Inventory Controller

Direct reports                :    TBC 

Key customers              :    Warehouse teams, Planning team, Supply Chain, Retail Operations, Inventory Controllers

Main purpose                  :    The Warehouse Inventory Coordinator supports the Warehouse Inventory Controller by executing inventory control activities, monitoring stock movements, supporting reconciliations and ensuring accurate execution of inventory processes.

This role focuses on operational execution of inventory controls including stock checks, variance investigations, reporting preparation and coordination with warehouse teams to maintain inventory accuracy standards.

The role ensures strong day-to-day inventory discipline and supports accurate stock records across systems

KEY ACCOUNTABILITY 1: INVENTORY CONTROL EXECUTION

• Execute daily inventory monitoring activities
• Support cycle counts and stock checks
• Investigate stock discrepancies
• Track stock adjustments
• Monitor stock movements
• Support reconciliation activities
• Ensure correct stock booking processes

KEY ACCOUNTABILITY 2: INVENTORY REPORTING SUPPORT

• Prepare inventory reports
• Maintain stock tracking files
• Maintain variance trackers
• Update inventory control records
• Support reporting preparation
• Provide stock movement reports
  

• Liaise with warehouse on discrepancies
• Follow up investigation outcomes
• Coordinate stock verification
• Support inbound checks
• Support returns verification
• Track damaged stock processes

KEY ACCOUNTABILITY 4: PROCESS COMPLIANCE

• Ensure inventory SOP compliance
• Support inventory audits
• Maintain inventory documentation
• Ensure control processes followed
• Escalate risks to Controller
• Support governance processes

COMPETENCY PROFILE

(Skills, knowledge, abilities, attributes, and behaviours that are required to do this specific job well

KEY LEADERSHIP & INTERPERSONAL COMPETENCIES

• VALUES:
  • We believe in the power of brands and growing brands responsibly.
  • We believe in developing and building our teams for the benefit of all stakeholders.
  • We believe in continuous investment into our people and our business platforms.
  • We care deeply about our environment and our people.
• LEADERSHIP & RELATIONSHIP BEHAVIOURS
  
• Strong attention to detail
• Good Organisation skills
• Strong Follow through
• Problem solving ability
• Team Collaboration
• Strong Communication
• Reliability 

   TECHNICAL AND FUNCTIONAL COMPETENCIES

(Specific technical, functional, and professional skills, knowledge, abilities, attributes and aptitudes that are required to be able to do this particular job well relative to the delivery of the Main Purpose and Key Accountabilities)

• Basic inventory management knowledge
• Warehouse process understanding
• ERP exposure
• Excel capability
• Reporting skills
• Administrative discipline
• Data accuracy focus
  
  
  MINIMUM REQUIREMENTS

• Relevant tertiary qualification in Logistics, Supply Chain, Operations, Business, or Administration

• 1 - 2 years’ experience in a warehouse, distribution centre, or inventory-related role.
• Exposure to:
• Inventory control or stock administration
• Stock counts, reconciliations, or warehouse processes
• Experience working in a structured operational environment with defined processes and controls
• Advanced Excel ability

• Basic understanding of warehouse inventory processes, including stock movements, cycle counts, and variance investigation.
• Awareness of the importance of inventory accuracy and system-to-physical stock alignment.
• Familiarity with ERP or warehouse systems (SAP or similar) at a transactional level.
• Basic understanding of how warehouse inventory supports planning, fulfilment, and retail operations.