Finance Assistant

Duties and Responsibilities:

• Creditors – General and Sundry
  • Create Purchase orders for sundry purchases and maintain the PO register.
  • Obtain all creditors invoices and match invoices to purchase orders.
  • Capture creditors into accounting system and reconcile.
  • Apply all payments and credit note to relevant invoices and highlight possible write-offs with Financial Controller.
  • Responsible for all sundry creditors, by ensuring no duplicate payments are made, and keep a record via updated schedules.
  • Process and update rental schedules and other cost splits.
• Invoicing
  • Generate invoices from schedules provided from Payroll.
  • Distribute the invoicing/timesheets to branches & customers electronically.
  • File all payroll schedules for audit purposes.
  • File the generated invoices and timesheets electronically on the relevant directory.
  • Upload of client invoices onto their AP systems.
  • Balance Perm Placement Schedule and send out to managers to check.
• Cashbook
  • Capturing of all bank statement items, debtors receipts and creditor payments on a daily basis.
  • Keep a file of posted receipts for audit purposes.
• General
  • Maintain all filing on a daily basis.
  • Obtain quotes for office supplies and other requests from manager.
  • Perform new client credit checks.
  • Create new debtors/creditors on accounting system as needed.
  • Assist at Financial Year End with any preparation work and schedules as required.
  • Follow up with clients on payments and queries.
  • Assistance with departmental policies and processes.